1. INTRODUCTION

This document describes a set of principles governing the handling of your personal information and protecting your privacy when you interact with us as a supplier.

This document will explain how we collect, store, use and protect information that can be associated with you or another specific natural or juristic person and which can be used to identify you or that other person (hereinafter referred to as “personal information”).

2. APPLICATION

This policy applies to –

2.1 A visitor to our website, bullsrugby.co.za, for the purposes of becoming a supplier to the Blue Bulls Company (Pty) Ltd;

2.2 A person that is responding to a tender or a Request for Proposal (RFP) or a request for Quotation (RFQ) that we have issued;

2.3 A person who agrees to be a supplier of goods and/or services to us.

3. ACCEPTANCE AND CHANGES

3.1 You must accept all the terms of this policy when you offer or supply goods and/or services to us. You may not offer or supply goods and/or services to us if you do not accept all the provisions of this policy.

3.2 We may change this policy at any time. We will notify you of any changes by placing a notice on our website or by sending you an email explaining the changes that we have made. If you do not accept the changes, then you may not continue to offer or supply goods and/or services to us. If you do continue to offer or supply goods and/or services to us, then you will be deemed to have accepted the revised provisions of the policy.

3.3 You may not access our website or offer and/or supply goods and/or services to us if you are younger than 18 years old or do not have legal capacity to conclude legally binding agreements.

3.4 By accepting this policy or continuing to offer to supply goods and/or services to us, you are deemed to have read, understood, accepted and agreed to be bound by all of the provisions of this policy.

3.5 You may only send us your own personal information or the personal information of another data subject if you have their express permission to do so.

4. PERSONAL INFORMATION

4.1 Personal information includes:

4.1.1 Information that we collect automatically when you visit our website, www.bullsrugby.co.za;

4.1.2 Information collected when you interact with us as in response to a tender, RFP or RFQ;

4.1.3 Information collected as part of an agreement with us to provide goods and/or services;

4.1.4 Optional information that you provide to us voluntarily.

4.2  Personal information excludes:

4.2.1 Unanimous information which does not identify a specific person;

4.2.2 Permanently de-identified information that does not relate or cannot be traced back to you specifically;

4.2.3 Non-personal statistical information collected and compiled by us;

4.2.4 Information that you have provided voluntarily in a public forum.  (When information is disclosed in a public forum, it is no longer confidential and does not constitute personal information subject to protection under this policy).

4.3 Examples of personal information which we may collect from you are:

4.3.1 Identifying information – name, date of birth, identity number, registration number,
etc.

4.3.2 Contact information – phone number and email address;

4.3.3 Address information – physical address, postal address, registered address;

4.3.4 Demographic information – gender, race, ethnicity, marital status;

4.3.5 Financial information – back account details and credit records/checks;

4.3.6 Medical information – information about your mental or physical health;

4.3.7 Criminal information – criminal background checks and related legal proceedings and information;

4.3.8 Employment information – such as a list of the employees or consultants you would use to provide the goods and/or services to us, your status with government and regulatory authorities such as the Workmen Compensation Fund and Department of Labour, etc.

5. COLLECTION OF PERSONAL INFORMATION

5.1 CONSENT

We will obtain your consent to collect personal information in accordance with the law and when you provide us with any registration information or further information.

5.2 REGISTRATION ON OUR WEBSITE

5.2.1 When you register on our website, you provide us with personal information.  This information will include:

        • Your name and surname, identity number, company name, company registration number and VAT registration number;
        • Your telephone number and email address;
        • Your postal address, physical address and registered address;
        • Your username and password.

5.2.2 We will use the personal information provided to us on our website to manage your account,  communicate with you, perform in terms of the agreement for the supply of goods and/or services between us and for any other reason reasonably necessary for the Company to perform its day-to-day operations.

5.3 TENDERS, RFP’S AND RFQ’S

5.3.1 When you respond to a tender, RFP or RFQ or when a contract in terms of the aforementioned is awarded to you, you will be asked to provide us with additional personal information on a voluntary basis.

5.4 TELEPHONE CALLS

5.4.1 All telephone calls may be monitored and/or recorded unless you specifically request us not to.

6. USE OF PERSONAL INFORMATION

6.1 We may use your personal information to fulfil our obligations to you.

6.2 We may send communication to you in relation to a tender, RFP or RFQ that you responded to or in relation to your supply of goods and/or services to us.

6.3 We may send you marketing and promotional material. You may however choose to ‘opt-out’ of receiving marketing and promotional material.

7. DISCLOSURE OF PERSONAL INFORMATION

7.1 We may disclose your personal information to:

7.1.1 Our goods or services providers, sponsors, suppliers and business partners with who we have agreements in place and who help provide certain goods and/or services to us or are involved in certain aspects of our business operations, including marketing, fraud prevention, etc.

7.1.2 Credit bureaus to report account information, as permitted by law;

7.1.3 Other parties who provide us with relevant services where appropriate;

7.1.4 Any other third party in order to fulfil our obligations to you or as may be required by law or governmental audit, a subpoena or court order, or to protect the safety of any individual or the general public.

7.2 We will not sell your personal information. We may however disclose your personal information to our sponsors and preferred suppliers or business partners in the course and furtherance of our business.

7.3 No personal information will be disclosed to anyone except as provided for in this policy.

7.4 We may need to disclose your personal information to our employees to do their jobs and to fulfil our obligations to you.

7.5 If we undergo a change in ownership, merger or acquisition with another entity or sell our assets to another entity, we may assign our rights to personal information we process, to a successor, purchaser or other entity. We will disclose such transaction to you.  You may request us to delete your personal information if you do not want it to be shared with such other entity.

8. MAINTAINING ACCURATE PERSONAL INFORMATION

8.1 We shall endeavour to keep your personal information accurate, complete and up to date.

8.2 You may request us to update your personal information by sending us an email or by contacting us telephonically.

9. SECURITY

9.1 We shall endeavour to comply with applicable data protection laws.

9.2 We authorise access to personal information only for those employees who require it to do their jobs.

9.3 Our website is hosted on a secure server and uses firewalls and other security measures to prevent interference by hackers.

10. RETENTION OF PERSONAL INFORMATION

10.1 We will only retain your personal information –

10.1.1 For as long as it is necessary to fulfil our obligations to you or as set out herein;

10.1.2 If retention of the information is required or authorised by law;

10.1.3 If you have consented to the retention of your information.

11. CROSS-BORDER TRANSFER OF PERSONAL INFORMATION

11.1 We may transfer your personal information outside of the country in which it was collected to a foreign country or process it in that country.

11.2 Personal information may be stored on servers located outside of the country in which it was collected whose laws may not be as strict as the law in the country where it was collected.

11.3 You authorise us to also process your personal information in a country with less stringent laws than the country where it was collected.

12. YOUR RIGHTS AS A DATA SUBJECT

12.1 You have the right to access your personal information within a reasonable time of your request or within the period prescribed by the law.

12.2 You may update your personal information by contacting us on email or telephonically.

12.3 We are not responsible for anyone else’s privacy policies or practices.

12.4 You can ask us to erase personal information in certain circumstances, recognising our legal obligation in respect of data retention under certain circumstances.

12.5 You can ask us to provide you with a copy of your personal information.

    By completing this form and checking this box you confirm that you understand the contents of this privacy policy and that you accept the provisions thereof.